First, make sure you have all your partners represented and on board to begin the program:
- Education: Local School District, Career Technical School, Educational Service Center, several neighboring / contiguous school districts, etc.
- Vocational Rehabilitation (both local counselor and office supervisor if possible)
- Community Rehabilitation Partner (provider of job coaching and job development)
- Developmental Disabilities Agency or Mental Health Provider (for follow along services)
- Host Business (team could begin planning process before business is identified)
Next, coordinate a meeting with your local partners to explore the possibility of Project SEARCH in your area and ensure that all partners are committed to implementing the program before moving forward. Feel free to utilize this Project SEARCH video .
Each geographic area has Project SEARCH Program Specialists who will assist your team through this process. If you have not made contact with the Program Specialist for your area, please contact us at ProjectSEARCH@cchmc.org
When all the partners are committed to beginning Project SEARCH, one of the partners needs to complete the Project SEARCH licensing agreement and contract for on-site Technical Assistance. Contact Christina Armstrong at Christina.firstname.lastname@example.org. There are two levels of training: Basic and Certified Project SEARCH sites. Christina and/or your Program Specialist can review the levels of training, the costs for the license/technical assistance and outcomes associated with both. Once the licensing agreement process has started and payment has been arranged, your Project SEARCH Program Specialist will begin the on-site Technical Assistance. This assistance is a series of on-site training sessions to achieve the following goals:
- Educate all local partners and provide an in-depth program overview, including a work plan for program planning and implementation
- Present to the proposed host business leadership and managers and provide assistance with the development of high quality internship sites at the selected business and disability awareness / education of the staff who will be involved in the internships and other aspects of the Project SEARCH program
- Provide learning about other components of the Project SEARCH model including student recruitment and selection, Employability Skills curriculum, creation of the Business Advisory Committee, development of an employment search process, and Family Involvement components.
- Deliver Project SEARCH trainings that facilitate implementation of a successful Project SEARCH site such as “Teaching and Coaching for Success”, Lean, etc.
- Provide additional individualized training depending on the needs of the host business site and partners.
Technical assistance from the Program Specialist can continue, as needed, to facilitate the implementation of a Project SEARCH program in your area. You will receive all copyrighted Project SEARCH materials and documents once the licensing agreement is signed.
Once the business partner is identified, it takes about six to eight months. It is ideal to have one year for the planning team to work together for a successful implementation. Most programs begin operation in late August so a team should start meeting, at the latest, by January of the year they want to begin. We suggest that you identify a Steering/Planning Team that meets at least monthly. All partner organizations should be represented (especially the host business once they are committed) on the Advisory Team. The Team could also include a family member, a young adult with a disability, a disability agency, and other community members such as the WIA Board, University Center for Excellence, etc.
||Personnel and Supports
||Source of Funding
||Instructor, curriculum, supplies (sometimes a Teacher's Assistant or para-professional)
|FTE for each student intern from state and local funding. (typically need 8-12 student interns to pay for instructor)
|Sponsors student interns to support job coaching and job development. (This is true in many states; however, some states will not fund job coaching for young adults still in high school).
|State/Federal funding - Student interns must be eligible for Vocational Rehabilitation
|Community Rehabilitation Partner
||Provides job coaching and job development
||Vocational Rehabilitation, Medicaid, etc.
|Developmental Disability Agency (Long-Term Service Provider)
||Provides long-term employment support for retention and career advancement
- Medicaid Waiver
- DD Support
- CMH Board
||Business Liaison (approximately 10% FTE); onsite classroom/training room; internships sites; hosting of some marketing events, such as open houses and job fairs. Typically the Business Liaison is a manager of a large department or from Human Resources, Training and Development, etc.
Yes, the instructor needs to be on site at the host business all day. He/she is the on-site coordinator and an integral part of the team. His/her role would be similar to a case manager for the Project SEARCH students. Duties include:
- Planing and teaching the Employability Skills curriculum
- Assisting the students with resume and portfolio development
- Coordinating and implementing the monthly Employment Planning Meetings
- Coordinating the Family Involvement curriculum with the Family Liaison and other family members
- Developing internship sites with the business liaison and job coach
- Ensuring that the students learn competitive, marketable skills and achieve maximum productivity and quality during their internships
- Developing work accommodations and work aids with the job coach
- Evaluating the student progress and fill out required documentation
- Providing employer education about disability awareness and supervise people iwht disabilities
- Recruiting students for the next Project SEARCH class
- Ensuring that all students are eligible for VR; long-term support; SSI; and other appropriate community, state, and federal supports
- Advocating for and facilitating internal job development at the host business
- Marketing the program within the host business and to the wider community
Below is a graph that shows the approximate amount of time that the instructor will spend on the various Project SEARCH-related activities. The activities and time allotted will vary depending on the time of the year.
, the student interns arrive directly to the host business via public transportation (if available in your community) or other independent means (i.e. not a school bus). If possible, they should not report to the high school for any reason. Their work day includes approximately 1.5 hours of Employability Skills curriculum and 5 hours at their internship (including lunch and travel time to the internship sites). To be eligible, the student interns should be finished with their high school credit requirements for graduation, certification, or completion so that they will be able to focus their entire day on learning competitive and marketable work skills.
Typical Project SEARCH Daily Schedule
7:50 Arrival at host business site
8:00 Employability Skills curriculum
9:00 Internships - learning competitive, marketable skills
12:00 Internships (continued)
2:00 Return to classroom, review of day, journaling
2:30 Adjournment for the day
Annual School Schedule showing the major components of the program
For a high school Project SEARCH program, the students need to be at least 18 years old to be considered for the program. Most student interns are between the ages of 18 and 22, but individuals in the 23–30 age range can be included if funding is available to support participants that are beyond school eligibility. Adult programs typically target young adults ages 30 and under however, consideration of adults older than 30 could be an individual site decision.
Student interns should have all necessary classes completed before entering Project SEARCH. However, if a student intern needs one or two classes and the Project SEARCH Instructor is “highly qualified” to deliver the academic credit within the Project SEARCH program, school districts might make an exception.
Project SEARCH was originally designed for transition-aged youth. Many communities are beginning to extend this training opportunity for young adults who have graduated and want to work in a competitive setting. Project SEARCH classes typically include 10 to 12 student interns. A blended model could be designed that includes young adults (ages 30 and younger is recommended) with high school transition-age youth. These individuals also need to be eligible for Vocational Rehabilitation, WIA, or a Developmental Disabilities agency, or they could pay privately. Adult candidates need to go through the same application process as the students, including interviews, assessments, etc. Some communities are designing Project SEARCH programs for only adult participants. The basic model components still apply to an adult program. With no school involved, one of the participating agencies or several agencies needs to fund the instructor position.
The goal of the program is competitive employment for each student intern. A student intern can accept a job offer during the school year if a good job match is found (at the host site or elsewhere in the community) and the IEP team is in agreement. At this time, the student intern becomes an employee and assumes an employee’s schedule. For reporting and insurance purposes, the intern can maintain student status for the remainder of the school year.
Project SEARCH is designed to give student interns the opportunity to have a variety of work experiences, to explore different careers, and to learn competitive work skills in a wide range of settings. This process helps to refine each student intern’s career goal and to prepare each student intern for employment. However, if a student intern can gain additional marketable skills and if there is a strong possibility of being offered a competitive job, it is often productive for that individual to do multiple rotations at a single internship site.
Wherever public transportation is available, Project SEARCH programs should take advantage of this resource. Vocational Rehabilitation, the school district, community rehabilitation programs, and families can work together to provide travel training before the program begins. Some communities provide travel training through the public transportation organization. Qualified student interns may be eligible for a para-transit system. Most qualified student interns are eligible for reduced transit fare but need to follow the eligibility process.Even though students with disabilities are entitled to school transportation, Project SEARCH strongly recommends that student interns use this transition year to learn to navigate the public transportation system independently. For families that need assistance, the schools can purchase the bus fare. In rural communities, the school may need to provide buses to the host business. Some small communities utilize other transportation resources such as community vans.
Our research has shown that about a quarter of the student interns may be hired at the host business. The other student interns will need to find employment in the community using the skills they acquire through their internship experiences. The program partners—the school, Vocational Rehabilitation, families, and the Community Rehabilitation Partner (CRP)—should work together during the planning process to design the job placement process. The Project SEARCH instructor and job coach typically will be able to assist student interns through the application process at the host business when there is an opening that is a good match with the intern’s abilities. The CRP usually takes the lead in the employment process for the remaining Project SEARCH student interns.
Many programs select uniforms that reflect the host business environment and have the student interns wear a polo shirt with the Project SEARCH logo along with the host business logo. Other programs ask that the student interns wear business casual, scrubs, or other attire suitable to the host business environment. All Project SEARCH student interns are badged by the host business and participate in similar on-boarding and orientation procedures as typical employees. Whether the student interns wear the Project SEARCH logo or not, we believe it is a strong marketing and education tool for the Project SEARCH staff to wear attire with the logo.